GRASSROOTS GRANT INSTRUCTIONS

Please read the following information carefully.

1. Send back signed contracts and revised budgets by January 6, 2012. If your grant was not funded at the level you requested and you cannot implement your project at the reduced grant amount, please let us know immediately.

2. You will need to follow payment procedures set up by the North Carolina Arts Council, a state agency. The Cultural Arts Council of Wilkes will not process any grants for payment until signed contract and revised budget, if applicable, are received. After the CAC receives grant funds and sub grantee's contract and budget are on file, the grant award will be paid.

3. If you do not spend all the grant funds, advise the Cultural Arts Council of Wilkes and return the money within 30 days.

4. Thank your legislators. All grantees are required to write their legislators to thank them for appropriating state funds for the Grassroots Arts Program and to inform them of the project activities and how it will impact the community. A copy of all letters to legislators must be attached to your Final Report form sent to the CAC. Please invite your legislators to attend your project-related activities.

5. The North Carolina Arts Council requires the following credit line be on all printed materials and in all publicity and press releases, including announcements. "This project/program received support from the North Carolina Arts Council, a state agency, and the National Endowment for the Arts through the Cultural Arts Council of Wilkes, Inc."

6. Keep the Cultural Arts Council of Wilkes informed about your project activities and invite the staff and board members to project-related activities.

7. Advise the Cultural Arts Council of Wilkes of any project changes! If your project changes and/or the project budget is affected you must call the CAC of Wilkes Executive Director, Cathy H. McKenzie to discuss any revisions before submitting a written request to the CAC of Wilkes.

8. Grantees are required to match grant amounts dollar-for-dollar. Matching funds must come from public or private sources. One North Carolina Arts Council grant may not be used to match another North Carolina Arts Council grant, nor may the matching funds come from another State or Federal grant.

9. A Final Report Form is required within 30 days of project completion and you will be required to keep accurate running statistics concerning your project/programs. This includes, but is not limited to: accounting records on how the funds were used (including source documentation on all transactions relating to the grant), and Racial and cultural diversity statistics for those served by your project or those attending your presentations. Please appoint someone to collect these figures.

10. Submit your Final Report Form within 30 days of project completion to the
Cultural Arts Council of Wilkes. All grantees are required to report on how grant funds were used. Please complete the North Carolina Arts Council Report Form, following all instructions carefully, and return no later than 30 days after project is completed.

The Cultural Arts Council of Wilkes, Inc., Executive Director is available by appointment to assist you with any information you may need. Please know the Cultural Arts Council of Wilkes greatly appreciates the effort your organization will expend to administer this grant and program.

Your dedication to enriching the lives in our community is most appreciated.

Thank you!